BERNICE A. RAY SCHOOL 2017-2018 HANDBOOK
Ray School Environment
The Bernice A. Ray School welcomes all elementary-age children in Hanover and Etna, NH. Our teachers and staff members are committed to maintaining a safe, healthy, and trusting environment for all children. We offer a balanced and challenging academic program in a supportive atmosphere for children of all abilities and backgrounds.
In addition to the fundamentals – reading, writing, and math – we seek to expand each child’s interests, reasoning and communication skills. Our children learn to take risks in pursuit of knowledge and to develop their individual talents. All members of the school community follow the precepts of our ''Three Rs'' – Rights, Respect, Responsibility.
The Ray School embraces the diversity of our children: their backgrounds, beliefs, interests and talents. We expect all members of our school community to respect and learn from each other. Holiday activities emphasize a global perspective and reflect the traditions, cultures and religions in our society.
The educational, social, and emotional growth of each child is our prime concern, and we actively encourage our students to become responsible and contributing members of the community. This handbook has been prepared to help parents and/or guardians understand how things work at the Ray School. Please share information with us that you feel would help us serve your child’s needs, and contact us whenever you have questions or concerns that you would like to discuss.
All school board policies cited in this Handbook, and many others, are available from the “Hanover Policies” page on the www.SAU70.org web site.
Bernice A. Ray School 603-643-6655 phone 603-643-0658 fax
Staff Email: Staff Member’s Name@hanovernorwichschools.org
SAU 70 603-643-6050 phone 603-643-3073 fax
Hanover High School 603-643-3431 phone 603-643-0661 fax
Frances C. Richmond School 603-643-6040 phone 603-643-0662 fax
Marion W. Cross Elementary School 802-649-1703 phone 802-649-3640 fax
Welcome to the 2017-2018 school year. Parents and/or guardians can help children make a smooth transition from summer vacation into the new school year by discussing information found in this handbook.
Children who reach the age of five, on or before September 30, are eligible to attend school that year. The child’s birth certificate, immunization records and documentation of recent physical exam are required. Kindergarten registration is generally held in April or early May for the following school year. Families new to the Hanover School District should register as soon as possible. Health and academic records from the previous school are needed; the school will write for these records after a parent and/or guardian signs a release. Parents and/or guardians should separately provide immunization and birth documents.
There is no specific dress code for the Ray School. However, students may be asked to remove or modify unsafe or inappropriate footwear (e.g., sandals for gym) or other clothing. We teach and model the common standards of etiquette and propriety, and do not allow wearing hats, items of abbreviated clothing, and inappropriate t-shirt slogans in school. Children may keep a smock or roomy shirt for use during art classes and craft activities.
Children should be dressed appropriately for weather conditions and be prepared to go outdoors during recess and gym periods. Students go outside unless it is raining or bitterly cold and are not permitted back inside once they have gone outside. They need warm jackets, hats, mittens, and boots for cold or wet weather. Students will not play in the snow unless they wear snow pants and boots. Otherwise, students will remain on the basketball court blacktop. When boots are worn, children will need to bring shoes for inside, additionally sneakers are required for physical education classes and outdoor play during the warmer months. Extra shoes may be left at school. Boots may not be worn inside, and slippers are not allowed in case of a fire drill during the winter months. To assist you, in having your child(ren) prepared, the temperatures we use as a guide are: 10° and above recess is outdoors; 0 to 10° there is a shortened recess; below 0 is indoor recess.
Please label all clothing your child normally removes or stores during the school day: jackets, boots, hats, mittens, sweatshirts, sweaters, rain gear, book bags as well as items brought to school for playground activities, display to the class, etc. Many useful, often wonderful, items end up unclaimed in the Lost-and-Found bin near the gym. Unclaimed items are donated monthly to local service organizations.
The school provides paper, pencils and textbooks. Parents and/or guardians may supplement these with notebooks, pens, etc. Classroom teachers will send additional information about recommended supplies and activity schedules. Parents and/or guardians may be asked to supply specific items for special projects. If this imposes a financial burden, the school can make other arrangements. Please contact the principal in such cases.
Arrival and Dismissal
Children who walk or are driven to school may not arrive before outdoor supervision begins at 7:40 a.m. For students who arrive by bus, supervision begins when their bus arrives. School doors open at 7:40 a.m., the bell rings at 7:55 for students to enter the building. Instruction begins at 8:00 a.m. Students who arrive after 8:00 a.m. are considered to be late unless tardiness is caused by a late school bus. Late students must report to the office before continuing to their classrooms.
Hours of instruction for grades K-5 hours are 8:00 a.m. to 2:45 p.m. (1:55 p.m. on Wednesdays). The school office is open from 7:40 a.m. to 3:45 p.m. on school days.
Students needing to be dismissed early must bring a note from a parent and/or guardian and report to the office when it is time to leave and be dismissed directly from the office to the parent and/or guardian. Do not arrange to meet your child elsewhere.
Except for unexpected changes directed by a parent and/or guardian the student will be dismissed, as is his/her usual routine. The parent and/or guardian must notify the office of any dismissal changes prior to 1:00 p.m. Students will not be allowed to change dismissal plans without parent notification so please make sure you have discussed dismissal plans with your child(ren). Again, all expected changes in dismissal should have a note from the parent and/or guardian.
Each classroom begins the school day with the Pledge of Allegiance, in compliance with New Hampshire statute RSA 194:15-c. Children may participate or not, depending on their preference and belief. Whether participating or not, children are to respect the rights of their classmates.
Kindergarten/First Grade Dismissal
A reminder to parents and/or guardians of kindergarteners/first graders -- please wait by the designated teacher area to pick-up your child. For safety reasons, children must wait for the bell, line up with their class and proceed to the designated teacher area for parent and/or guardian pickup. Make sure you check in with the teacher or educational assistant before taking your child from the pickup line.
For more information about other transportation-related topics, see the chapter on Transportation (page 17).
Punctuality is an important part of developing good work habits. Regular attendance and punctuality are expected of each student from the first day of school.
When a child will be absent, parents and/or guardians must notify the school office before 8:30 a.m. Otherwise, the office will call parents and/or guardians of children who are not in school to confirm their absence.
Medical or other outside appointments should be scheduled outside the school day whenever possible. Students who need to leave school during the day must bring a note from a parent and/or guardian. They must report to the office when it is time to leave and be dismissed directly from the office to the parent and/or guardian. Do not arrange to meet your child elsewhere.
Teachers are concerned about the impact of student absence at any grade level. Extra work is required of teachers to bring returning students up to speed, and work done at home does not replicate the classroom experience. For planned absences of more than 15 days, parents and/or guardians are required to develop a school-approved home education plan. School administrators must be contacted to develop the plan at least two weeks in advance.
Homework During Absences
Children should rest and get well during the early stage of an illness. We prefer not to send school work home until the third day of an absence. For absences less than two days, homework is sent home only if parents and/or guardians request it by calling the school office (643-6655). Assignments can go home with a relative or neighbor, be picked up by a sibling, parent and/or guardian if requested.
Students may not use personal electronic devices at school during the academic day. All adults are encouraged to model this behavior.
Ray School Instruction
Educational programs are based on a developmental approach with emphasis on social and academic growth. Each spring we give careful consideration to the learning style and needs of each student in assigning classes for the upcoming year.
The placement process is a team endeavor. The goal is to provide each child with the best learning environment in the context of a productive and complementary group. We strive for ''balanced classes'' with reasonable variety and the distribution of strengths and weaknesses, boy-girl ratios, class size, learning styles, learning difficulties, social relationships, and teaching styles. Sending teachers, receiving teachers, learning specialists, ''specials'' teachers (e.g., art, music, p.e.), school counselors, and administrators all participate in the design process.
''Parent and/or guardian Perspective'' forms are included with the summer letter communicating placement decisions for the upcoming school year. The information helps our staff to understand each student’s learning needs. We urge parents and/or guardians to complete this information form each summer.
Learning takes place in many different configurations: single grade, multi-grade, cross-grade collaboration, and departmentalized. Not all of these options are available at each grade level every year.
Single Grade Class
A self-contained class or team-teaching environment, usually covering an age span of 15 to 18 months. Grades two, three and four are self-contained. Students generally remain with the same teacher and group of students for one school year. Kindergarten and first grade generally loop with their teacher for two years.
Two or more neighboring single-grade classes at the same grade level work collaboratively to develop and implement several interdisciplinary units and to provide complementary instructional activities. Students move between the two teachers for language arts, math, social studies, and science. This only happens in fifth grade.
Two multi-age classes may work together as a collaborative team. Neighboring self-contained single grade classes at different grade levels may work together on selected units or learning activities. In some instances, students may move as a group from one class to the partner class for the next school year.
A classroom shared by two teachers. Both teachers will be involved in the teaching of all academic areas. Generally, each will teach the equivalent of 2 ½ days a week. On Wednesdays there will be some overlap time in the afternoon to coordinate, review, plan, and team-teach. This model rarely occurs at the Ray School.
The Ray School maintains a robust and comprehensive curriculum, preparing children for a lifetime of learning. Instruction ranges from the traditional skills in literacy and numeracy to developing social awareness and personal identity.
The Ray School is one of four schools in SAU 70, which also includes the Marion Cross Elementary School in Norwich VT, the Richmond Middle School and Hanover High. The K-12 curriculum was developed by teachers from all four schools and defines a coherent scope and sequence across a host of academic areas. Additional information about the K-12 curriculum can be found at the website www.SAU70.org.
Ray School ''Specials''—enhance student lives beyond the learning of core academic skills. ''Specials'' teachers may visit individual classrooms, or instruction may take place in a specialized area of school property, or off-campus.
The school does not sponsor extracurricular athletic programs in grades K through 5. Programs are provided through the Hanover Recreation Department and other community organizations, which may use our facilities. The school’s role is limited to providing space and disseminating information. The school does not provide supervision for students on school grounds between the end of school and the start of recreation programs.
Field trips are an important part of the school curriculum. At the beginning of the school year, parents and/or guardians will receive a blanket permission slip that covers a child’s participation in local walking trips. Notice of an upcoming field trip will be sent home prior to the trip. For trips requiring transportation, parents and/or guardians will be asked to sign a separate permission slip for each trip.
Parents and/or guardians cannot provide transportation for field trips at the Ray School.
Spanish is taught in kindergarten through grade five. Through specific thematic units, the program promotes listening, reading, writing, and speaking skills. Students use language in an authentic way, and lessons reinforce the classroom curriculum. Songs, stories, role-playing, and projects create the meaningful communication necessary in the early stages of language acquisition. The overarching goal of the program is to move students toward proficiency in the Spanish language.
The Ray School provides music instruction at all grade levels. In addition, kindergarten and first grade participate in a Sing-Along to which Parents and/or guardians are generally invited. They also take part in a winter concert in December. Chorus classes take place in grades two, three, four, and five. All-school performances are held in winter and spring.
Lessons for string instruments begin in grade four and band instruments begin in grade five. Each student may choose one instrument. Lessons are given once or twice a week during lunch and recess periods. String instruments can be rented through the school. Band instruments can be rented from a vendor. Financial need does not prohibit a child from studying an instrument. Contact the principal for further information.
The Ray School uses ''Physical Best'' (a fitness program from the American Alliance for Health, Physical Education, Recreation, and Dance) as the core of our physical education curriculum. It includes cognitive, affective, and psychomotor activities to encourage healthy, active lifestyles for our students. Grades four and five participate in the ''Fitnessgram'' assessment and goal-setting activities. Parents and/or guardians will be notified before testing begins in the fall. Parent and/or guardian volunteers are encouraged to help with the testing.
Technology curriculum at the Ray School embeds 21st century learning skills to support each grade level. Our technology curriculum supports student learning across all curricular areas. Teachers have individual website pages for their classroom or subject area, all found on the school website at http://www.rayschool.org
While we do not give formal homework at these grade levels, we encourage reading either by parent and/or guardian to child or by the child when appropriate. We encourage enriching educational experiences beyond the classroom, preferably connected to the ongoing activities in the classroom. Parents and/or guardians receive information from classroom teachers about current and future projects.
Second grade students are expected to read five days a week for 15-20 minutes. In addition, up to three times a week, second graders are expected to work on fact fluency for 5-10 minutes a session. Occasionally, other homework (spelling, math concepts, research) may be assigned.
Homework, when assigned, is only on weeknights. Students are expected to read daily. Additional homework activities may be assigned to reinforce concepts introduced at school, provide additional practice, or stimulate student thinking in advance of forthcoming lessons. Students should be able to complete homework independently, and the amount of time spent on homework and reading together should not exceed 30 minutes.
In grades four and five, greater emphasis is placed on each student’s independence and responsibility. Teachers will provide clear guidelines for parents and/or guardians through newsletters, Open Houses, and parent and/or guardian conferences. Parents and/or guardians may need to check work for completion and quality, but it is expected that students will complete assignments by themselves. Students and parents and/or guardians should seek advice from teachers if a child is having difficulty.
There will be regular homework Monday through Thursday, and occasionally on weekends for projects. Homework could be in all of the content areas, with reinforcement of math facts a regular area of endeavor. Children are expected to read and/or be read to on a regular basis.
Fifth graders will have homework every Monday through Thursday. Typically, students will read self-selected materials for 30 minutes each night. Approximately 30 minutes of additional homework will be assigned in one or more academic subjects.
Support Services & Special Education
The Ray School offers a variety of support services for regular education in the areas of literacy, math, writing and behavior. Decisions for participation are based on informal and formal measures of student performance.
Early Literacy Support:
Kindergarten Phonemic Awareness
All K/1 teachers provide some phonemic awareness instruction. Many entering kindergarteners have nearly mastered these critical pre-reading skills, while others need more intense instruction to fully grasp the concepts. Based on screening results, individual or small group tutorials are offered to children who would profit most from additional support.
1st Grade Reading Intervention
First grade is the year children are expected to become independent readers. Those who struggle at the initial stages are referred for screening in September. Based on screening results and teacher recommendations, first graders most in need are offered daily 1:1 instruction. First graders who need less intense support are offered small group tutorials two or three times each week. All tutorial work supplements, but does not replace, regular classroom reading instruction.
Academic Support Program (ASP)
The Academic Support Program offers students in second through fifth grade individual or small group tutorial assistance in reading, writing or math. Generally, students who score below the 50th percentile in reading, writing, or math qualify for services. The Academic Support Interventionists develop growth plans for their students and plan lessons that will strengthen students’ basic skills and promote greater classroom success.
English for Speakers of Other Languages (ESOL)
This Federally-mandated program requires public schools to provide service in listening, speaking, reading, and writing in English to students whose first language is not English. The program is under the direction of our ESOL teacher, with assistance as appropriate from other educators and/or interpreters. Referrals may be made by a child’s parent and/or guardian, classroom teacher, reading specialist or other staff member. For information, contact our ESOL teacher.
These plans (named for Section 504 of the Rehabilitation Act of 1973) provide accommodations for students with specific individual impediments to classroom learning or participation (e.g., a visual impairment, or limited mobility).
School-Wide Behavior Support
Our comprehensive behavioral support system provides positive and proactive support as a respectful learning environment for the school as a whole, and each classroom as well. The Ray School faculty and administration understand that building a community of learners depends on a comprehensive system of behavioral support. There is a direct relationship between a child’s resilience and their availability for learning.
The special education staff provides diagnostic testing, remedial services, and mainstream support. Parents, school personnel, school district staff, or other persons with knowledge about a student may make a referral requesting that the student be evaluated to determine eligibility for special education. Parents and/or guardians are notified of the referral and receive a copy of Procedural Safeguards for Students with Disabilities.
The staff determines whether sufficient information is already available or if additional testing is needed. An appropriate specialist becomes the case manager for the child and is joined by the parent and/or guardian, the classroom teacher, and an administrator (or his/her appointee) to form an evaluation team. The team reviews the data and compares its findings to the criteria set forth in the New Hampshire Code of Administrative Rules to determine eligibility for special education services. Only the team determines eligibility. No single individual can do so.
If a child is determined to be eligible, the team develops an Individual Education Program (IEP) with special education goals and objectives, required services, and an appropriate location where the services will be delivered. Services begin after the parent and/or guardian provides written approval. Student achievement is monitored to determine progress and whether adjustments are needed. By law, IEPs are reviewed annually, and reevaluation occurs every three years.
Partnership with New England Center for Children (NECC)
The New England Center for Children is a private, nonprofit autism research and education center dedicated to transforming the lives of children with autism worldwide through education, research, and technology. Our collaborative goal is to teach children with autism spectrum disorders the skills necessary to be successful learners in typical preschool or elementary classroom settings, using the principles of Applied Behavior Analysis.
RAY SCHOOL ENVIRONMENT
The Ray School is fortunate and grateful for the generosity of many donors who have contributed to enhancing our campus and physical plant over the years. From gardens to playgrounds, and from book funds to electronics, our children and our whole community have benefited enormously from the stream of thoughtful and generous support.
Animals in the school (Hanover School District Policy: EBBG) The health and safety of students and employees is a top priority of the School District; therefore, the inclusion of animals (small birds, fish, and small rodents) in instructional areas is allowed if such inclusion does not compromise the health and safety of people. Such determination shall be made in consultation with the school nurse.
The following guidelines will apply:
1. Suitable cages must be provided and placed in such a location as to not interfere with safety in moving about the classroom. Such cages should be of a nature that food, water, and waste material does not accumulate outside the cage.
2. Animals are to be outside the cage only when under direct supervision of an individual student or teacher.
3. All animals must have adequate provisions for care during the weekends and vacations.
4. Large animals (such as dogs) which are not normally confined to cages may be allowed, e.g., under special circumstances required for an instructional program. The principal, in consultation with the school nurse, shall review related requests, During such times these animals are to be provided for by their owners, and will be removed immediately at the end of the instructional program.
For reasons of health and sanitation, the school nurse may require animals to be removed from the school.
The Library/Media Center
The mission of the library is to ensure that students and staff are effective users of ideas and information. The library offers story time, book discussions, media presentations, and instruction in skills such as use of the on-line catalog. The library program is integrated into the curriculum, in coordination with classroom goals and language arts. Students are taught to find what they need independently.
The library is open from 8 a.m. to 3:15 p.m. (2:15 p.m. on Wednesdays). Parents and/or guardians are welcome in the library during school hours. A reference section includes books on education, child development, and parenting.
Overdue notices are sent to the classroom. After several notices, a bill for the cost of the book is sent home. Internet. The school is pleased to offer the vast resources of Internet access to students and staff to promote educational excellence. The value of this interaction far outweighs the possibility that users may procure material inconsistent with our educational goals. Our Internet Acceptable Use Policy is distributed to students on the first day of school. Parents and/or guardians are asked to review it with their child, and return the signed portion of this policy to the student’s teachers.
The Nature Trail
The Ray School Nature Trail is used in the school curriculum in conjunction with the Guide to Ray School Nature Area. Local residents are encouraged to use the trail. Copies of the Guide are available from the school library or the Hanover Recreation (Black Center) office, located on Lebanon Street.
The Colonial House is an authentic reproduction of a post-and-beam residence from the 1700s. Its construction was the idea of three second grade teachers in 1970, designed in Hanover High student research, and constructed by local volunteers with hand tools of the era. The house is located behind the school, and is used by second graders every year to live and learn the history of colonial times.
The playground is next to the sidewalk of the entrance driveway, extending from the school building back to Reservoir Road. The playground is open for public use when school is not in session.
Playground supervision is provided for students during the school day. Outside of school hours children must be under adult supervision.
Playground rules allow for social and physical activity, while maintaining children’s safety. Students are expected to follow the ''Three Rs''—Rights, Respect, Responsibility—at all times. Children should use the equipment only for activities for which they were designed. In addition, we expect compliance with the specific playground rules posted at the playground.
Food at School
Each day there is a half-hour lunch period. Children may bring lunch from home or purchase a hot or cold lunch in the school cafeteria. Students eat in their classrooms, supervised by an adult. Parents and/or guardians are encouraged to provide nutritious foods using whole-grain bread, low-fat dairy products, and high-fiber ingredients.
Lunch menus are sent home regularly. Parents and/or guardians should discuss menu choices with a young child each day.
Purchased lunches cost $3.50. Milk costs 50 cents. Lunch deposits can be made anytime with a check or on line through MyMealtime.com. Checks should be made out to the Hanover School District. No money is handled on the lunch line. Cafeteria staff will provide students with reminder slips when their lunch allowance runs low.
The Ray School offers a Free and Reduced Lunch Program using federal funding guidelines. To apply for assistance, return the confidential Free and Reduced Lunch application that is sent home to all families on the first day of school. The form is also available throughout the school year, and may be submitted any time as family circumstances change.
In addition to the half-hour lunch each primary class has a morning snack. We ask parents and/or guardians to provide a healthy snack to be eaten during the morning snack period. Students may not bring glass containers on the school bus or into the school.
Gum is not allowed unless it is part of a student’s academic learning plan.
Classroom treats and parties
The school encourages healthy snacks for parties.
Birthdays may be recognized in the classroom with treats from home. All children in the class must be included. As food allergies have become a commonplace issue in schools, all food items to be shared at school must be accompanied by a food label or complete ingredient list. Families with a food allergy concern are asked to provide an alternative snack to be available at school for their child during class parties.
If party invitations or Valentines are given out at school, there must be one for each child in the class.
Several children at the Ray School are diagnosed with life threatening food allergies. Special attention to keeping our school safe for all children requires cooperation from families. Important information about food allergies may be found on the nurse’s webpage www.rayschool.org/nurse/allergies.
The Ray School is committed to providing a safe and healthy environment for students, teachers, staff, parents and/or guardians, and visitors necessary for teaching and learning.
It is our responsibility to promote the health of our school community including those with ''at risk'' health conditions and compromised immune systems. Our policies and practices range from observation of student health to administration of prescribed medications to separating well children from those who are or may be sick, to rules about bringing pets to school, playground behavior, and other considerations.
The School Nurse
Our school nurse administers screenings for vision and hearing for grades kindergarten, first, third and fifth. The weekly “Rays of Sunshine” notifies parents and/or guardians when to expect these screenings. The nurse is available during the school day to counsel and assist parents and/or guardians and students with health problems.
During the school day, with parental and/or guardian approval, the school nurse will administer required medications prescribed by a licensed physician, advanced registered nurse practitioner, licensed physician’s assistant, or dentist. If the nurse is unavailable, the school principal or designee is permitted to administer medications.
Administration of medications to be given at the school requires authorizations from both the physician and the parents and/or guardians. The school nurse shall ensure that a written statement from the licensed prescriber contains the following information:
- Student’s name.
- Prescriber’s name, signature, and contact numbers.
- Name of medication, with route and dosage.
- Frequency and time of medication or assistance.
- Date of the order.
- Diagnosis, if not a violation of confidentiality.
Treatment of Immediate Family Members
Physicians generally should not treat members of their immediate family. (Ref. AMA 8.19)
Parent and/or guardian’s Authorization
The school nurse shall also ensure that there is a written authorization from the parents and/or guardians, containing the following:
- Parents and/or guardian’s printed name and signature.
- Parents and/or guardian’s home and emergency phone numbers.
- Names of persons to be notified in case of a medication emergency in addition to the parent and/or guardian(s) or guardian and licensed prescriber.
- List of all medications the student is currently receiving, if not a violation of confidentiality or contrary to the request of the parents and/or guardians.
- Approval for the school nurse or designee to administer or assist with the medication, or for the student to possess and self-administer.
- Student’s name
- Route of delivery
- Frequency and times of administration
- Prescribing physician
No more than a 30 school-day supply of a student’s prescription shall be stored at school. Long-term medication orders must be renewed each school year.
A registered nurse or others who are qualified or delegated and trained shall administer injectable medications. The school nurse should work with the parents and/or guardians to identify and authorize appropriate delegates.
Absence or Illness
Children are expected to come to school healthy, well rested, well nourished, and ready for the school day. Otherwise, the school may determine that the child should be at home. For each day absent, parents and/or guardians should call or email the school to report when and why the child is absent. This is especially true if the child is out with fever, sore throat and cough. In the course of the school day, students who are evaluated and have been treated by the school nurse and do not demonstrate improved performance are to be sent home.
School rules are very specific about attendance and illness:
- Students stay home when sick at least 24 hours after they no longer have a fever or signs of a fever without the use of fever reducing medication (CDC.gov).
- Children who have had a fever or vomited during the night should not come to school the next day.
- Children with strep throat infection should be on antibiotics at home for 24 hours before returning to school.
- Children who have been injured, hospitalized, or received medical care beyond routine visits should bring a note or copy of doctor’s orders or findings upon their return to school. Appropriate accommodation will be made on the basis of the medical issue.
Other factors to be considered include:
- Bodily secretions or fluids that are difficult to manage or contain, or can be spread by direct or indirect contact with others.
- Coughing or sneezing that cannot be controlled or prevented.
- Parents and/or guardians will be called when a student is identified with lice or nits. Students may finish the school day, be treated and then return to school.
Immediate care will be given should an accident or health emergency occur during school hours. We will then make every effort to contact the parents and/or guardians in the event that transportation or further medical treatment is needed.
This emergency information should be updated annually in Info-Snap. The school office and nurse must be alerted to any change in address, telephone numbers, physician, or contact person with whom your child will stay if you are away. It is also important that the school have a local contact person in case parents and/or guardians cannot be reached. The school should be notified of any serious disruptions in family life such as separation, divorce, serious illness, or death. This information helps us understand a child’s distress, and will be handled with discretion.
Violence, Bullying, and Intimidation
Students and staff have a right to be safe from violence and intimidation on school grounds, school transportation, and at school-sponsored functions. Physical or verbal intimidation, harassment, hazing, bullying, verbal abuse, or physical assault will not be tolerated. Intentional behavior that causes bodily injury will be reported to the police, as required by NH RSA 193-D:4. Serious assaults will also be reported to the Hanover School Board.
Bullying is a violation of school policy whether or not it rises to the level of unlawful harassment or discrimination. Nevertheless, reporting may be required under New Hampshire statute. In addition, incidents involving suspension, expulsion, or delinquent/criminal acts, theft, destruction, or violence will become part of a student’s complete school record.
Parents and/or guardians who believe their child has been subjected to violence or bullying—either by other students or by staff—should report their concerns to the classroom teacher. If not resolved, the parents and/or guardians should consult with the school principal. If not resolved at that level, the parents and/or guardians should report to the superintendent. For further details, see Policy JICK, Pupil Safety and Violence Prevention Policy.
It is unlawful for any student or person other than a law enforcement officer to have in his/her possession any dangerous weapons while on school property. These include any firearm, pellet gun or rifle, BB gun, knife, dagger, firecracker, razor, karate stick, slingshot, metal knuckles, or other item(s) that present potential for inflicting serious personal harm. Similarly, no employee, student or person may possess a dangerous weapon on a school bus or at any school-sponsored event. Weapons will be confiscated, parents and/or guardians will be notified, appropriate disciplinary action will be taken, and the Hanover Police Department will be notified within 48 hours of a weapons incident.
Guidelines for Parents and/or Guardians
We suggest the following points for parents and/or guardians:
- Know your child’s friends, and be involved in your child’s activities.
- Never leave a young child unattended. Never leave him/her alone in the car.
- Make clear to your child whose home or car he/she may enter.
- If someone pays unusual attention to your child, be sure you know why.
- Be sensitive to changes in your child’s behavior or attitudes. Encourage open communication.
- Never belittle fears or concerns your child may express to you.
- Teach your child his/her phone number, including the area code.
- Teach your child his/her full address, including state.
- Be sure your child knows what to do when lost or separated from the family
The school has a legal responsibility to report all suspected cases of child abuse and/or neglect to the appropriate authorities. Through our guidance and health curriculum we teach children about serious touching problems involving private parts of the body. Private parts are defined as parts of the body covered by a bathing suit. Children are told that they have the right to say ''NO'' even to an adult. They are also taught to report the abuse to an adult, and that the problem is not their fault.
For weather cancellation and delayed opening info, see back cover.
Ray school students include walkers, bikers, bus riders and car riders. Each mode of arrival has its own safety and security needs. Parents and/or guardians and the school district must work together to meet high standards of safety and behavior. Please read the information below for students walking, or riding bicycles, or riding the bus, for parents and/or guardians driving students to and from school, parking, and irregular arrivals and departures.
Children who walk should not arrive at school before playground supervision begins at 7:40 a.m. Children may remain on the playground after school only if a parent and/or guardian or other adult accompanies them. All others must begin their walk home as soon as they are dismissed.
Safety Guidelines for Walkers
- Walk. Do not run into the street. Cross only at street corners.
- Watch for turning cars from both the left and the right.
- Never cross or enter the roadway from between parked cars.
- If there is no sidewalk, walk on the left side of the roadway, facing traffic.
Students may ride bicycles to school with written parental and/or guardian permission. The school is not responsible for bicycles on school grounds. Bike racks are provided, and bike locks are recommended. An extra key or a record of the combination should be kept at home.
Safety Guidelines for Bikers
- We strongly support the use of bicycle safety helmets.
- Students must walk their bicycles on school property.
A large percentage of our students are bused to and from school by the school district. Hanover and Dresden schools share buses, and schedules are coordinated. Bus routes and schedules are published at the school web site as well as in The Valley News in late August. For additional information about schedules, call the SAU business manager (643-6050).
The school bus may arrive at your stop as much as five minutes early. Children should be at the stop at least five minutes before the scheduled time. The school is to be notified by the bus company if a bus will be more than 15 minutes behind schedule and/or if a bus stop is missed. If there will be a delay of more than 30 minutes, parents and/or guardians will be notified through the school’s automated system.
Parents and/or guardians may not accompany children on the school bus. A parent and/or guardian may wish to drive to school in the morning to briefly meet a young child taking the bus for the first time. If so, please do not follow directly behind the bus, and please park in the parking lot before meeting the child.
Bus riders will be expected to ride his/her regular bus and get off at the regular stop. Changes from normal expectations can be very confusing to children, and challenge our already complex dismissal and bus-loading system. If possible, parents and/or guardians are requested to provide private transportation for after-school visits and activities. Parents and/or guardians must provide a signed note if:
- The child must take a bus other than his/her regular one.
- The child is to be picked up at school rather than riding the bus.
- The child will walk or bike to another’s house after school instead of riding the bus.
- The child is to be picked up at school by someone other than the parent and/or guardian or guardian.
Bus drivers may by-pass roads when they are unsafe. Parents and/or guardians in areas so affected should make alternate plans for both morning and afternoon runs.
Bulky, unusual, or dangerous equipment may not be carried on the school bus. Sports equipment for use after school must be stored during the day in areas designated by the classroom teacher. Faculty must approve sports equipment wishing to be used at recess. Animals may not be transported on the school bus, even for special projects such as ''show and tell.'' (Prior permission for animals in school must be received from the classroom teacher and school nurse.)
Day-to-day issues concerning discipline, behavior and unusual daily circumstances such as late or early buses, missed stops, etc., should be referred to the school principal. For disciplinary issues, the principal may take action in accordance with seriousness of the offense, such as assigning seats, or temporary or permanent suspension from the bus.
Questions about the bus contractor (equipment, driver qualifications, behavior, etc.), or operating issues related to routes, schedules, stops, etc. should be referred to the SAU 70 Business Administrator, Ms. Jamie Teague (603-643-6050).
School Bus Rider Responsibilities and Bus Discipline Procedures
It is important that you read and sign the letter (found on InfoSnap with enrollment forms) from the Business Administrator, Jamie Teague regarding the School Bus Rider Responsibilities and Bus Discipline Procedures. Signing this letter certifies that you have read the material provided on the Ray Website outlining our School Bus Rider Responsibilities and Bus Discipline Procedures and Administrative Guidelines. (see Ray School Main Web page, Bus Transportation in the left sidebar.)
Parking is at a premium and traffic flow is difficult, both before and after school. Children should walk, bike or ride the school bus whenever possible to reduce traffic problems. We discourage engine idling. Drivers must adhere to the following rules:
- Use the first driveway to your right after entering the main entrance. Do not use the bus zone between 7:30 a.m. and 3:15 p.m.
- The main driveway and drop off zones are NO PARKING except with handicapped authorization. DO NOT LEAVE CARS UNATTENDED IN THIS AREA.
- Pick up and drop off passengers at the right-hand curbside ONLY.
- Respect the needs of those who must use the handicapped areas.
- Respect the safety needs of the bus drivers.
- Please observe the 10 MPH speed limit in our parking lot.
THE PARENT AND/OR GUARDIAN/TEACHER PARTNERSHIP
Parents and/or guardians are a child’s first teachers, and we encourage that relationship to continue throughout the school years. By emphasizing the importance of education, parents and/or guardians can guide their children to become effective learners. Children need to hear from parents and/or guardians that school is a place where important things happen, a place worthy of their respect for the opportunities it offers them. Parents and/or guardians can express this message by showing interest in what the children are learning, how they are doing, and how they spend their school days.
Parent and/or guardian Conferences
Student progress is reported to parents and/or guardians three times a year. The first report is shared with parents and/or guardians in individual conferences before Thanksgiving. Parents and/or guardians and teachers of grades K-1, second, third, and fourth meet again in March, with or without the student present. Fifth grade teachers meet with the students and their parents and/or guardians in June. The last report is issued at the end of the year. Progress reports include an evaluation of progress relative to abilities as well as individualized narrative comments. Additional conferences with teachers may also be arranged.
Non-custodial and co-custodial parents and/or guardians are assumed to have equal rights to student information and access unless a court order stating otherwise is provided to the school administration.
Parental and/or guardian concerns about academic or other matters should first be brought to the attention of a student’s teacher. If a problem is not resolved by discussion with the teacher, the parent and/or guardian should bring the matter to the attention of school administration, and if necessary, to the superintendent or to the School Board.
When contacting a teacher by email, you should expect a 48-hour window for response during the school week. If you have an immediate need, please contact the school office.
Parents and/or guardians have the right to review their child’s complete school record. As the principal or his/her designee must be present during the review, the parent and/or guardian must make an appointment in advance. If parents and/or guardians object to material contained in the record, they may request that the objectionable material be reviewed with the appropriate personnel. If the objection is overruled, the material will remain in the record, and the parents and/or guardians may place a written statement in the file explaining their objection.
Aside from parental and/or guardian and professional access within the school, student records are confidential in accordance with state and federal law (FERPA), and District policy (JRB). See Appendix C for details.
It is important for the school to have accurate student records. Please report any changes of address promptly during the school year to maintain effective emergency contact and good communication with teachers and staff. If a child is leaving the school district, please inform the school as early as possible to ensure a smooth transition of your child’s records, and to ease our planning for staff needs.
Smarter Balanced (SBAC) and NECAP Assessments
Students in grades three, four, and five participate in the annual Smarter Balanced assessment. SBAC is administered in the spring of the year to test those skills learned up through the prior school year in reading and mathematics. The SBAC assessment is designed to measure student performance on grade level standards as determined by the Common Core State Standards.
New England Common Assessment Program (NECAP) is administered to grade four in the area of science only. NECAP is given to students in the spring of each year.
The standardized assessments are only one measure of a student’s performance. We encourage parents and/or guardians to consider all assessment information, including the information provided in parents and/or guardians conferences to get a broader picture of student progress.
Rays of Sunshine
The school publishes weekly “Rays of Sunshine'' on Fridays, notifying parents and/or guardians of recent and upcoming events and other school news. The Rays of Sunshine are distributed via e-mail (or on request, sent home with students). Rays of Sunshine are also posted weekly to the Ray School web site (www.rayschool.org). Sometimes paperwork requiring a parental and/or guardian signature or other response is included. Please return required information as promptly as possible.
The Ray School website is a comprehensive resource for Parents and/or guardians, staff, and the community. The website contains a wide variety of information about the school.
Here are brief descriptions of the key website areas:
Telephone and email contact information for staff.
Rays of Sunshine:
The archive of parent and/or guardian newsletters. A newsletter is issued every Friday during the school year
The school menu is listed here and can be viewed in a variety of formats.
The school calendar, showing upcoming school activities and events. The most recent upcoming events are also shown in the top right corner of the home page. Because this is a Google Calendar, it is possible to link to it directly, and receive automatic reminders.
A summary of the school curriculum, with details by grade and by subject.
News, activities, and information from the Parent Teacher Organization.
Bernice Ray School Handbook
This document (which you might be looking at right now on the website).
A summary of helpful information for Parents and/or guardians on pertinent childhood health issues.
A history of the Ray School, with interesting stories and photos from teachers past and present.
This section is organized by grade, and provides links to the mini-website belonging to each classroom. Within each you can find staff photos, class schedules, newsletters, and even samples of student work.
Another series of mini-websites, belonging to departments rather than classrooms. These include the subjects that are taught outside of the classroom, such as Spanish, Music, and Physical Ed. There is also a Pupil Services section with details about the various Special Education programs and resources.
Parent and/or Guardian Involvement
The Ray School welcomes involvement and communication from the Hanover Community.
To minimize disruption during the teaching time calls from a parent and/or guardian will not be put through to a teacher’s classroom. The office staff will take a message. Avoid calling the school with a message for your child unless absolutely necessary. In the event of an emergency, call the school office (643-6655).
With permission of the teacher, a child may use the telephone in the classroom for school-related matters. Use of cell phones is not allowed during the school day.
Parent Teacher Organization (PTO)
The PTO runs a variety of special programs and events, including school dances, Math Night and Literacy Night. It also provides special grants for teachers. In addition, the PTO disseminates information, fosters understanding between parents and/or guardians and teachers, and identifies ways to address common concerns. Membership forms are sent home at the start of the school year. The PTO website is www.RaySchool.org/pto.
The Parent Teacher Organization publishes a student directory each year with names, addresses, and phone numbers. Members receive a student directory prepared by volunteers. Parents and/or guardians will be notified before publication to provide the opportunity for updating changed information, or for removing a child from the list. The Ray School never gives out this kind of information over the phone.
Parents and/or guardians are encouraged to visit the school. Please make arrangements ahead of time and check in at the office when you arrive. An appointment is necessary to discuss your child’s progress or other matters with his/her teacher.
Volunteers are an important part of our educational team. We encourage parents and/or guardians to experience for themselves the philosophy and environment of the school. We also benefit from participation by older students, adults in the Hanover and Norwich community, and from Dartmouth College students. Call our Volunteer Coordinator, Kerry Artman (643-3431, ext. 2124), about volunteer opportunities and ways in which you can share your special skills and knowledge with our students.
Volunteers involved in ongoing assistance will be named “Designated Volunteers” after background and criminal records check, in accordance with Policy IJOC and RSA 189:13-a. Volunteers also are required to sign a confidentiality statement.
Public Media Contact
Occasionally student activities are photographed by news organizations or videotaped by the school or local television stations. Most children enjoy seeing themselves on television or in the newspaper. If you do not want your child(ren) pictured in the news, please notify the school office in writing. The Ray School has no control over what the media choose to publish, but the school will not knowingly identify individual children to the media if parents and/or guardians have notified us against it. If a media outlet wishes to identify your child in a particular article, the reporter will be encouraged to contact you in advance.
Donations and Gifts
Holiday and end-of-school gifts to teachers are discouraged. Those wishing to express appreciation might consider a gift for the classroom or library. School District policy KCD on this subject is available in the school office, or at the SAU website. District policy also requires Board approval to accept any gift or donation of $1000 or more.
Resources for Parents and/or Guardians
An emphasis on reading, de-emphasis on television and video games, and a minimum of exposure to violence are in every child’s best interests. Reading aloud, active conversation, playing games, and sharing real-world experiences are lasting gifts for all children.
The parenting and/or guardian books available for borrowing from the school library are a rich source of ideas for raising self-confident learners. Classroom teachers and other staff specialists are glad to talk with Parents and/or guardians about ways to help promote and reinforce learning.
In addition, several publications about our school are available in the school office:
- A Common Vision of Quality
- Weekly newsletter to Parents and/or guardians (the “Rays of Sunshine”)
- Ray School Curriculum Overview(on web site)
- Special Education in SAU #70
The four appendices on following pages provide more detailed information for Parents and/or guardians and community.
Appendix A. Hanover District Governance
Appendix B. Ray School Staff Directory
Appendix C. Selected District Policies
Appendix A: Bernice A. Ray School Governance
The Ray School has the following governance committees to assist in facilitating the educational and operational aspects of the school:
Behavioral Support/Guidance Team
To serve as a coordinating group for meeting student needs, both before and after they have been referred to either CSP (Child Study Process) or PST (Pupil Services Team). The intent is to assure that the appropriate referrals have been made, follow through is occurring, and appropriate communication with Parents and/or guardians and/or support agencies is occurring.
Child Study Process
Provides a forum for problem solving before a student is considered for special education or other mandated services. The intent is to have a group that has a school wide experience that can lend insight into a particular child’s experience.
Provides a forum for discussion and resolution of logistical and day-to-day operational problems that may arise. The membership consists of a faculty member from each grade level, a representative of the “specials,” an educational assistant representative, as well as a Ray School administrator. A faculty member chairs the committee.
Provides a sounding board for the principal on school wide policy issues. Additionally, this group identifies key initiatives, sets implementation strategies for change, and works on getting faculty feedback and evaluation of these initiatives. Membership includes representation from each grade level and the “specials” group, and includes the principal and/or assistant principal, as well as a Hanover School Board liaison.
Pupil Services Team
This committee considers referrals for special education evaluations. It assigns a case manager and assists in carrying out special education evaluations.
Advises the Ray School administration and the technology coordinator on matters involving technology. The committee lends advice on matters of technology policy, curriculum planning, training, resource requests, and implementation strategies. The committee will include teachers from each grade level, at least two community members (with emphasis on technology expertise), the technology coordinator, the principal, and a Hanover School Board liaison.
Appendix B: Hanover District Governance
The Hanover School District is responsible for the operation of the Bernice A. Ray School (pre-K through 5), and funding the education of 6th graders at the Dresden School District’s Richmond Middle School.
The Hanover District School Board has seven members, with elections in March for staggered 3-year terms. The Board is responsible for setting District policy, setting the annual the budget, setting or negotiating staff compensation, employing District administrators, and approving certified staff appointments.
Hanover District administrators are responsible for operation and management of the Ray School, including staff assignments, staff development, operating policy, budgetary control, and maintaining order and discipline. The administration is also essential for advising/supporting the Board in executing its responsibilities.
The next diagram portrays these key District relationships.
Hanover District School Board
Dr. Jay Badams
| || |
Ray Office Staff
Ray School Teachers and Specialists
SAU 70. The Hanover District operates within the New Hampshire School Administrative Unit #70 (SAU 70). The SAU employs five administrators, and provides financial services and administrative support for three component school districts; the Hanover NH District (K-5), the Norwich VT District (K-6), and the combined Dresden District (6-12). The SAU is headed by the Superintendent of Schools. Financial and business affairs are directed by the Business Administrator. Special education direction is provided by the Director of Special Education. The Technology Director is responsible for guiding electronic and digital capabilities across all three districts, and the Director of Building and Grounds is in charge of plant and equipment.
The Dresden School District operates the Richmond Middle School (grades 6-8) and Hanover High School (grades 9-12) for Hanover and Norwich students, plus a number of tuition students from neighboring towns. Funding for the Dresden schools is apportioned between Hanover and Norwich in proportion to the number of students from each town.
The diagram below portrays the general SAU relationships
Frances C. Richmond Middle School
Hanover High School
Each of the three districts is funded by its own budget. Annual budget setting is critical in the governance of the Districts. The budgeting process lasts almost seven months, beginning with guideline setting in the late summer, and ending with draft budgets presented to the Boards in December. After review and adjustment in January and February, budgets are offered for approval by the Board in February and voted by the electorate in early March. Throughout those months there is critical input from school staff and administrators, as well as the Finance Committee (an independent unit providing guidance to the Town and to the District).
The Budget process is open to the public. Meetings are posted on the SAU web site. Citizens who wish to help shape spending priorities are always welcome to attend and to offer suggestions. Early involvement is often the most effective, as initial guidelines and objectives generally drive much of the budget outcome.
Appendix C: Ray School Staff Directory
Principal Lauren Amrhein
Admin. Assistant Della Domingue
Secretary/Registrar Gwyn Dessert
Nurse Laura Perras
Grade Teacher Room #
K Sylvia Alberta 111
K Jackie Atherley 101
K Leslie Connolly 104
K Michelle Landry 102
1 Tia James 106
1 Sheila McCoy 105
1 Chantelle Orlen 107
1 Beth Phillips-Whitehair 108
2 Cathy Richardson 208
2 Tara Stone 210
2 Sarah Vashel 209
2 Caren Whaley 207
2 Karen Wilson 211
3 Tim Crawford 308
3 Jessica Hunt 306
3 Clayton Simmers 305
3 Samantha Waterhouse 312
4 Susan Hendrickson 402
4 Joyce Roy 506
4 Brendan Scribner 403
4 Rebecca Sexton 401
4 Emily Wilson 502
5 Shane Clifford 505
5 Stephanie Hareld 503
5 Robert Stone 504
Art Robin Henry 601
Spanish Alma Garcia 309
Spanish Silvia Holman 309
Spanish Ana Utell 507
School Psychologist Pam Graham 116
Counselor Karen Strickland 510
ESOL Teacher Linda Machalaba 111
ESOL Teacher Kristin Olmstead 111
Music Becky Luce 602
Strings Zoe Martel 602
Strings Robert Maurer 602
Band Hannah Rommer 602
P.E. Clare Brauch 603
P.E. Stephen Condon 603
Adaptive P.E. Ann Mackintosh 301
Media Generalist Joanne Sergeant 204
Media Secretary Carolyn Nolan 204
Technology Coordinator Ruth Arjona 203
IT Support Specialist Mary Dyke 203
O.T. Jessica Dietel 115
P.T. Deborah Morin 114
Special Education Staff
Lisa Arroyo 310
Amber Barsaleau 303
Tracy Malloy 511
Courtney Quimby 304
Victoria Sutcliffe 501
Steve Toulmin 501
Behavior Support Teacher Russell Ward 303
Pre-school Coordinator Cindy Valence 110
Katrena Hemenway 113
Vicki McCorkle 109
Early Literacy Staff
Linda Ladd 113
Catherine Ferrell 112
Math Coordinator Ingrid Stallsmith 302
Academic Support Tutors
Aimee Bittinger 302
Barbara MacNamee 302
Lissy Rooney 302
Julie Smith 302
Christine Hutchins 701
*Support Staff names will be listed on individual classroom websites in the Fall.
Appendix D: Selected School District Policies
The Hanover District has a large number of officially adopted policies governing Board and in-School practices. The following summaries outline the essence of several key policies relating to student safety, discipline and information. These summaries provide an overview only, and are not to be relied on for official wording or completeness. Full texts of these (and all other) policies are available from the Ray School office, or fromthe SAU office on Lebanon Street, or at the Hanover Policies page of the SAU web site.
Safe Schools (Policy JDGA)
Significant disciplinary problems or criminal acts at school are governed by New Hampshire statute RSA 193:13 (Safe School Zones) and by Hanover District policy JICD and related Memorandum of Understanding between the District and local police. Both statute and policy prescribe processes for dealing with occasions of violence or criminal behavior on school property. Prescribed processes include police reporting and student notification requirements, process for suspension or expulsion, avenues for waiver, appeal or review of discipline, and conditions for disciplinary procedure for pupils with educational disability.
The complete text of the statute, policy, and memorandum are available at the Ray School office or at the SAU office on Lebanon Street in Hanover.
Student Records (Policy JRB)
The District is committed to protecting the confidentiality of student records. Parents and/or guardians are hereby notified that they have specific rights under FERPA law, including access/inspection of student records, request for amendment, consent to disclosure, filing of complaints, and access to related policies, procedures and protocols. These rights are described more fully in policy JRB.
Pupil Rights (Policy JRC)
The District is committed to enforcing the Protection of Pupil Rights Amendment (PPRA, 20 U.S.C. 1232h), including the Goals 2000 Educate America Act of 1994. PPRA seeks to protect the rights of Parents and/or guardians to inspect survey or instructional materials that are funded by the U.S. Department of Education. PPRA provides for availability of materials for inspection, parent and/or guardian consent for participation in surveys, to restrict potentially embarrassing, incriminating or personal student or family information. The Act also provides for specific procedures and remedies for Parents and/or guardians who believe there may be a violation.
Adequate Public Education
(State of New Hampshire, Title 15: Education, Chapter 193E, Section 193-E:3). NHDOE rules will be followed regarding Adequate Public Education Title 15: Education, Chapter 193E, Section 193-E:3
Hanover School District policy prohibits discrimination and harassment based on gender, race, color, religion, national origin, marital status, sexual orientation, or disability. This policy applies to all interpersonal relations among adults and children on school property and at school-sanctioned events. The Ray School discourages negative social interaction. Parents and/or guardians should bring incidents of bullying, harassment, or name-calling to the attention of the classroom teacher. Procedures for handling discrimination or harassment are available in the school office and at the SAU 70 office.
The following Board Policy in this handbook will serve as the annual notice to Parents and/or guardians.
The Family Educational Rights and Privacy Act (FERPA) affords Parents and/or guardians and students who are 18 years of age or older (“eligible students”) certain rights with respect to the student’s education records. These rights are:
1. The right to inspect and review the student’s education records.
a) Any parent and/or guardian or eligible student may request the principal of the building to make available to him or her, at a time specified by the principal, the child’s cumulative record folder.
b) The request for access to records shall be granted within a reasonable period of time, but in no case more than 45 days after the request has been made.
c) Cumulative record folders may be reviewed in a school building at a specified place in the presence of a school administrator or his/her designee.
d) No material may be removed from the file, nor may the file be removed from the office.
2. The right to request the amendment of the student’s education records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student’s privacy or other rights, and be provided with a process which includes a hearing and the right to attach differing perspectives to the record.
a) Parents and/or guardians or eligible students who believe that inappropriate material is included in the student’s record should submit a written statement of this fact to the principal.
b) The principal will review the statement and either remove the controversial material or give to a reasons why this is not being done, and inform the Parents and/or guardians or eligible students of their right to a hearing. The hearing may be conducted by any individual, including a school official, who does not have a direct interest in the outcome of the hearing. The decision shall be in writing within a reasonable amount of time after the hearing and shall be based solely on the evidence presented at the hearing.
c) Parents and/or guardians or eligible students may place in the student’s file a statement concerning their belief that certain material is inappropriate.
3. The right to consent to disclosure of personally identifiable information (PII) contained in the students’ education records, except to the extent the Act authorizes disclosure without consent. These exceptions include, but are not limited to, allowing disclosure without consent to school officials with legitimate educational interests. A school official includes a person who needs to review a student’s educational record or information contained in that record and who is:
a) A person employed by the School Administrative Unit (SAU) #70 or one of its districts as an administrator, supervisor, educator or substitute educator, paraprofessional, or support staff member, including tutorial, health, law enforcement, transportation, nutrition, athletic, extra- or co-curricular, clerical or other support staff;
b) A member of the School Board acting on behalf of the Board and with the recommendation of the superintendent;
c) A person or company with whom the SAU #70 or the School district has contracted to perform a special task, including an attorney, auditor, medical consultant, therapist, evaluator; and
d) Any other person designated by the School Board superintendent or principal to have legitimate educational interests.
4. The right to file with the U.S. Department of Education a complaint concerning alleged failures by the school to comply with the requirements of FERPA. The contact information for such a complaint is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202
5. The right to obtain a copy of the school’s policy and written procedures or protocols related to student records.
The following information is designated as “directory information.”
- Student’s name, address, date of birth, dates of enrollment.
- Parent and/or guardian or legal custodian’s name and address.
- Student’s grade level classification.
- Student’s participation in recognized school activities and sports.
- Weight and height of member of athletic teams.
The school may release directory information without proper written consent unless the parent and/or guardian or eligible student informs the principal in writing that any or all of the information designated above should not be released without prior consent.
Adopted: Hanover 12 January 2000
Revised 7 March 2001
VIDEO AND AUDIO RECORDING FOR INSTRUCTIONAL AND PROFESSIONAL
The SAU 70 School District is committed to the use of technology to enhance the education of its students. The District acknowledges that video, and audio recording (“recording”) in the classroom may be useful for instructional and/or professional development purposes. In addition, there are times when live streaming, or Internet access to digital video and audio recording are appropriate. For example, these technologies may be useful tools to provide access to students in remote locations home-bound students, or to permit a student to recover classroom instruction lost during an extended absence.
The decision whether or not to conduct video, digital video, or audio recording for educational purposes shall be made in the first instance by the classroom teacher, and their request and consent to recording shall be documented in writing and placed on file with the building principal. All such recordings shall be deemed the copy written property of SAU 70 and shall not be reproduced without the Superintendent’s permission. Recording in the classroom for other than educational or professional development purposes is prohibited. Recordings made for instructional use are intended to provide information for pedagogical and scholarly study. In the case of recording for educational purposes, only the student(s) or instructor, on whose behalf a request for recording is made, will be granted access to that recording. The building principal or an administrator may authorize others to view an existing recording on a case-by-case and as-needed basis.
The decision whether or not to conduct video, digital video, or audio recording for professional development purposes shall be documented in writing and approved by the building principal. All such recordings shall be deemed the copy written property of SAU 70 and shall not be reproduced without the Superintendent’s permission. Recordings made for professional developmental purposes shall, to the extent possible, be made in a manner that focuses upon the educator participating in the professional development activity and which minimizes any student privacy concerns. The recirculation of the recording shall be limited in scope to those individuals participating in the professional developmental process, and shall only occur with the prior permission of the building principal. To the extent students are included in the recording, steps shall be taken such as video editing and proper camera angles to preserve student privacy. When a recording is no longer necessary for professional development purposes, it shall be erased.
Student recordings as an accommodation in their Individualized Education Plan or Section 504 Plan shall not be deemed a school recording unless the recording is conducted by the school on behalf of the student. All recordings made as an accommodation, or for instructional recovery or academic study shall be erased at the end of the semester or when they are no longer needed, whichever is the latter event. If the classroom teacher wishes to preserve a recording for future instructional purposes, they shall seek permission from the building principal to preserve the recording.
No school recording whether for educational or professional development purposes shall take place in a classroom without first securing the written consent of each adult student, or minor student’s parent and/or guardian or guardian. An adult student or minor child of a parent and/or guardian who refuses consent for a class where recording is the curriculum, such as a television or broadcast journalism course, shall not be permitted to enroll in the course. This policy shall be reproduced in the next student handbook, and the parent and/or guardian or adult student’s written receipt of the handbook shall be deemed acceptance of the district’s use of video and audio classroom recording for instructional purposes unless the adult student or parent and/or guardian opts out of granting permission. Until such policy is reproduced in the handbook, this policy and a permission form shall form shall be disseminated by the classroom educator when recording in their classroom is contemplated. The classroom educator shall be responsible for garnering the adult student or parent and/or guardian’s written consent and placing the same on file with the building principal before recording may take place in the classroom. SAU 70 reserves the right to reassign students to classes in accord with their recording preferences.
This policy has been adopted after a public hearing conducted by the School Board.
RSA 189:68 (IV)
20 U.S.C. & 1232g, Family Education Rights and Privacy Act (FERPA)
34 CFR Part 99, Family Education Rights and Privacy Act (FERPA)
SAU 70 School Board
Approved: 08 March 2016
2017-18 School Calendar
DRESDEN/HANOVER SCHOOL DISTRICTS
FIRST DAY OF CLASSES: Wednesday, August 30 FOR GRADES 1-5
FIRST DAY OF CLASSES FOR KINDERGARTEN: Thursday, August 31
LABOR DAY: Schools Closed Monday, September 4
TEACHER INSERVICE: Schools Closed Friday, October 6
COLUMBUS DAY: Schools Closed Monday, October 9
VETERANS DAY: Schools Closed Friday, November 10 PARENT CONFERENCES: RAY SCHOOL ONLY
EARLY Release Tuesday, November 14, NOON RELEASE
EARLY Release Thursday, November 16, NOON RELEASE
THANKSGIVING RECESS: Schools Closed Wednesday, Thursday and Friday, November 22, 23, 24
HOLIDAY BREAK: Schools Closed Thursday, December 21 through Monday, January 1
MARTIN LUTHER KING DAY (NH CIVIL RIGHTS DAY): Schools Closed Monday, January 15
WINTER BREAK: Schools Closed Monday, February 19 through Friday, February 23
TEACHER INSERVICE: Schools Closed Monday, March 12
PARENT CONFERENCES: RAY SCHOOL ONLY EARLY Release Tuesday, March 13, NOON RELEASE
EARLY Release Thursday, March 15, NOON RELEASE
SPRING BREAK: Schools Closed Monday, April 16 through Friday, April 20
MEMORIAL DAY: Schools Closed Monday, May 28
SCHOOLS CLOSE FOR THE SUMMER: Schools Close
Hanover School Board Adopted: February 15, 2017
Weather Cancellation & Delays
School will be closed, or opening will be delayed, on days of severe or dangerous weather conditions. Notice of school closing or delay is posted on the WMUR website and broadcast on various radio stations by 6:15 a.m. Automated phone messages also go out to families by 6:30 a.m.
Online: Go to www.WMUR.com or www.SAU70.org (the SAU website)
At the SAU website, click on School Closings, linking to WMUR.
TV & Radio:
WMUR TV Channel 9 WHDQ (Q106) 100.5 FM
WNNE TV Channel 31 KIXX 100.5 FM
WWOD 104.3 FM
WNHV 910 AM V-101 101.7 FM
WTSL 1400 AM WNTK-AM 1020 AM
WGXL-92 92 FM WNTK-FM 99.7 FM
WKXE 95.3 FM WCVR 102.1 FM
Delayed Opening. When road conditions are questionable, school opening may be delayed for two hours, to 10:15 a.m. TV and radio stations will be broadcasting the information by 6:15 a.m.
''Delayed opening'' may later become a closing if weather conditions deteriorate. Parents and/or guardians should monitor radio or TV for possible changes. If school is closed, an automated phone message will be sent by 8:30 a.m.
When opening is delayed, there will be no schoolyard supervision until 9:45 a.m. Please do not drop off students before 9:45 a.m. If you arrive for an 8:00 a.m. opening and there are few or no cars, be sure to check that school has not been delayed or canceled.
• When school opens in the morning, it will remain open all day.
Ray School 643-6655