Appendix D: Selected School District Policies
The Hanover District has a large number of officially adopted policies governing Board and in-School practices. The following summaries outline the essence of several key policies relating to student safety, discipline and information. These summaries provide an overview only, and are not to be relied on for official wording or completeness. Full texts of these (and all other) policies are available from the Ray School office, or from the SAU office on Lebanon Street, or on the SAU Board Docs site.
Safe Schools (Policy JDGA)
Significant disciplinary problems or criminal acts at school are governed by New Hampshire statute RSA 193:13 (Safe School Zones) and by Hanover District policy JICD and related Memorandum of Understanding between the District and local police. Both statute and policy prescribe processes for dealing with occasions of violence or criminal behavior on school property. Prescribed processes include police reporting and student notification requirements, process for suspension or expulsion, avenues for waiver, appeal or review of discipline, and conditions for disciplinary procedure for pupils with educational disability.
The complete text of the statute, policy, and memorandum are available at the Ray School office or at the SAU office on Lebanon Street in Hanover.
Student Records (Policy JRB)
The District is committed to protecting the confidentiality of student records. Parents are hereby notified that they have specific rights under FERPA law, including access/inspection of student records, request for amendment, consent to disclosure, filing of complaints, and access to related policies, procedures and protocols. These rights are described more fully in policy JRB.
Adequate Public Education
(State of New Hampshire, Title 15: Education, Chapter 193E, Section 193-E:3). NHDOE rules will be followed regarding Adequate Public Education Title 15: Education, Chapter 193E, Section 193-E:3
Hanover School District policy prohibits discrimination and harassment based on gender, race, color, religion, national origin, marital status, sexual orientation, or disability. This policy applies to all interpersonal relations among adults and children on school property and at school-sanctioned events. The Ray School discourages negative social interaction. Parents should bring incidents of bullying, harassment, or name-calling to the attention of the classroom teacher. Procedures for handling discrimination or harassment are available in the school office and at the SAU 70 office.
The following Board Policy in this handbook will serve as the annual notice to parents.
The Family Educational Rights and Privacy Act (FERPA) affords parents and students who are 18 years of age or older (“eligible students”) certain rights with respect to the student’s education records. These rights are:
1) The right to inspect and review the student’s education records.
a) Any parent or eligible student may request the principal of the building to make available to him or her, at a time specified by the principal, the child’s cumulative record folder.
b) The request for access to records shall be granted within a reasonable period of time, but in no case more than 45 days after the request has been made.
c) Cumulative record folders may be reviewed in a school building at a specified place in the presence of a school administrator or his/her designee.
d) No material may be removed from the file, nor may the file be removed from the office.
2) The right to request the amendment of the student’s education records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student’s privacy or other rights, and be provided with a process which includes a hearing and the right to attach differing perspectives to the record.
a) Parents or eligible students who believe that inappropriate material is included in the student’s record should submit a written statement of this fact to the principal.
b) The principal will review the statement and either remove the controversial material or give to a reasons why this is not being done, and inform the parents or eligible students of their right to a hearing. The hearing may be conducted by any individual, including a school official, who does not have a direct interest in the outcome of the hearing. The decision shall be in writing within a reasonable amount of time after the hearing and shall be based solely on the evidence presented at the hearing.
c) Parents or eligible students may place in the student’s file a statement concerning their belief that certain material is inappropriate.
3. The right to consent to disclosure of personally identifiable information (PII) contained in the students’ education records, except to the extent the Act authorizes disclosure without consent. These exceptions include, but are not limited to, allowing disclosure without consent to school officials with legitimate educational interests. A school official includes a person who needs to review a student’s educational record or information contained in that record and who is:
a)A person employed by the School Administrative Unit (SAU) #70 or one of its districts as an administrator, supervisor, educator or substitute educator, paraprofessional, or support staff member, including tutorial, health, law enforcement, transportation, nutrition, athletic, extra- or co-curricular, clerical or other support staff;
b)A member of the School Board acting on behalf of the Board and with the recommendation of the superintendent;
c)A person or company with whom the SAU #70 or the School district has contracted to perform a special task, including an attorney, auditor, medical consultant, therapist, evaluator; and
d)Any other person designated by the School Board superintendent or principal to have legitimate educational interests.
4. The right to file with the U.S. Department of Education a complaint concerning alleged failures by the school to comply with the requirements of FERPA. The contact information for such a complaint is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202
5. The right to obtain a copy of the school’s policy and written procedures or protocols related to student records.
The following information is designated as “directory information.”
1. Student’s name, address, date of birth, dates of enrollment.
2. Parent or legal custodian’s name and address.
3. Student’s grade level classification.
4. Student’s participation in recognized school activities and sports.
5. Weight and height of member of athletic teams.
6. Student’s diplomas, certificates, awards, and honors received.
The school may release directory information without proper written consent unless the parent or eligible student informs the principal in writing that any or all of the information designated above should not be released without prior consent
Adopted: Hanover 12 January 2000
Revised 7 March 2001
VIDEO AND AUDIO RECORDING FOR INSTRUCTIONAL AND PROFESSIONAL
The SAU 70 School District is committed to the use of technology to enhance the education of its students. The District acknowledges that video, and audio recording (“recording”) in the classroom may be useful for instructional and/or professional development purposes. In addition, there are times when live streaming, or Internet access to digital video and audio recording are appropriate. For example, these technologies may be useful tools to provide access to students in remote locations home-bound students, or to permit a student to recover classroom instruction lost during an extended absence.
The decision whether or not to conduct video, digital video, or audio recording for educational purposes shall be made in the first instance by the classroom teacher, and their request and consent to recording shall be documented in writing and placed on file with the building principal. All such recordings shall be deemed the copy written property of SAU 70 and shall not be reproduced without the Superintendent’s permission. Recording in the classroom for other than educational or professional development purposes is prohibited. Recordings made for instructional use are intended to provide information for pedagogical and scholarly study. In the case of recording for educational purposes, only the student(s) or instructor, on whose behalf a request for recording is made, will be granted access to that recording. The building principal or an administrator may authorize others to view an existing recording on a case-by-case and as-needed basis.
The decision whether or not to conduct video, digital video, or audio recording for professional development purposes shall be documented in writing and approved by the building principal. All such recordings shall be deemed the copy written property of SAU 70 and shall not be reproduced without the Superintendent’s permission. Recordings made for professional developmental purposes shall, to the extent possible, be made in a manner that focuses upon the educator participating in the professional development activity and which minimizes any student privacy concerns. The recirculation of the recording shall be limited in scope to those individuals participating in the professional developmental process, and shall only occur with the prior permission of the building principal. To the extent students are included in the recording, steps shall be taken such as video editing and proper camera angles to preserve student privacy. When a recording is no longer necessary for professional development purposes, it shall be erased.
Student recordings as an accommodation in their Individualized Education Plan or Section 504 Plan shall not be deemed a school recording unless the recording is conducted by the school on behalf of the student. All recordings made as an accommodation, or for instructional recovery or academic study shall be erased at the end of the semester or when they are no longer needed, whichever is the latter event. If the classroom teacher wishes to preserve a recording for future instructional purposes, they shall seek permission from the building principal to preserve the recording.
No school recording whether for educational or professional development purposes shall take place in a classroom without first securing the written consent of each adult student, or minor student’s parent or guardian. An adult student or minor child of a parent who refuses consent for a class where recording is the curriculum, such as a television or broadcast journalism course, shall not be permitted to enroll in the course. This policy shall be reproduced in the next student handbook, and the parent or adult student’s written receipt of the handbook shall be deemed acceptance of the district’s use of video and audio classroom recording for instructional purposes unless the adult student or parent opts out of granting permission. Until such policy is reproduced in the handbook, this policy and a permission form shall form shall be disseminated by the classroom educator when recording in their classroom is contemplated. The classroom educator shall be responsible for garnering the adult student or parent’s written consent and placing the same on file with the building principal before recording may take place in the classroom. SAU 70 reserves the right to reassign students to classes in accord with their recording preferences.
This policy has been adopted after a public hearing conducted by the School Board.
RSA 189:68 (IV)
20 U.S.C. & 1232g, Family Education Rights and Privacy Act (FERPA)
34 CFR Part 99, Family Education Rights and Privacy Act (FERPA)
SAU 70 School Board
Approved: 08 March 2016